PREFACE
The second meeting of the Victorian Task Force was held Tuesday 9th March at CAMS Head Office. This newsletter is designed to inform you of discussions and actions arising following each meeting. It should be noted that these are not minutes of the meeting and purely a progressive update. Below is a summary of points of discussion from the meeting and actions that are now in place.
INTRODUCTION
Graham Fountain (chair) welcomed the members of the task force to the second meeting and thanked everyone for their input to date. Graham welcomed Mike Herlihy as a member of the taskforce and David Ballenger (Victorian SCDC Chair) as an observer to the taskforce who were both apologies at the last meeting. Graham acknowledged apologies for the meeting and the minutes of the first meeting were accepted.
TERMS OF REFERENCE
The chair re-emphasised the taskforce was being administered in accordance with the original Terms of Reference as per discussions at the previous meeting. Norm Gowers raised the input of submissions from all states and the National impact of the taskforce. Norm suggested that this was a taskforce to address all issues from all states. Graham Fountain responded by clearly stating that the taskforce is specifically a Victorian taskforce and any National issues that may arise during the course of the taskforce will be managed in accordance with the Terms of Reference.
TASKFORCE SUBMISSIONS
It was noted that the 31 March 2010 has been established as the revised closing time for all submissions to the taskforce as agreed at the last meeting and this had been communicated to all members. Click here to see more information on the submission process.
STOCKTAKE OF ISSUES
The taskforce spent time working through the content off all submissions received to date (approximately 14 in total) and consolidating these into the issues matrix. The submissions covered a range of topics such as:
- Financial reporting;
- Track licence issues;
- Management structure;
- Governance;
- Quality control;
- License issues & Processes;
- Delegated authority levels;
- Level of recognition & communication to members.
The CAMS website and IT project were determined separate items and it was agreed that a number of the submissions were similar and were collated into specific topics within the master issues matrix.
ACTION PLAN DEVELOPMENT
The taskforce discussed and agreed on the concepts to be included in the action plan which included:
- Grouping issues into work streams;
- Allocating taskforce members portfolios and working groups to progress each work stream;
- Timelines for resolutions;
- Progressing issues concurrently rather than waiting until submissions close and/or one issue is completed before another starts;
- Establishing issues that are resolved will be closed and marked as completed;
- The portfolios and working groups were established to commence work on their identified work stream.
COMMUNICATIONS STRATEGY
The taskforce supported the establishment of a proactive communications plan utilising a separate newscast to be emailed to all members and Sport & Club Development Councils and the use of the website.
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